Coronavirus: FAQs for Graduate Students
Find information about the impact of the Coronavirus/COVID-19 pandemic on Mason graduate students. We also encourage you to review the information on our COVID-19 information page, and information on student success on the University Life site.
COVID-19 Impact on Summer Plans
If your summer funding or activity has been suspended or altered due to COVID-19, take a few minutes to complete our survey by Monday, May 4, 2020.
Yes. Detailed information can be found on the Graduate Education - Spring 2020 Alternative Grading Options for graduate students page.
Additional details can be found on the Office of the University Registrar - Spring 2020 Grading Options page.
To ensure graduate students make the best selection for themselves and maximize their potential for long-term academic and professional success, it is critical that:
- Graduate students seek advising and guidance from their advisor, mentor and/or coordinator prior to making a decision about course grading.
- Graduate students determine the impact that electing an alternative grading mode option — withdrawal and/or being awarded an incomplete — may have on financial aid, academic standing, licensure, admission to professional programs, scholarships, fellowships, amongst other issues before making a decision.
Mason’s Office of International Programs (OIPS) has set up a web page to help international students navigate the situation.
If you are an international student in F-1 or J-1 status, be aware that withdrawing from a course will reduce your credit load. F-1 and J-1 students must enroll full-time in the fall and spring semesters in order to maintain their SEVIS record. Full-time status is defined by the Registrar.
Even if you have left the United States, full-time enrollment is required to keep the SEVIS record active. Mason is required to terminate the SEVIS record of any student who drops below full-time, unless the student has permission in writing from OIPS prior to dropping classes.
Students who cannot enroll or remain full-time should contact an OIPS advisor for guidance. F-1 and J-1 students do not need permission to choose an alternative grading option as long as they maintain full-time enrollment.
Yes. The Graduate Council has approved some alterations to graduate policies for the spring 2020 semester.
- For the Spring 2020 semester, the academic termination policy has been altered for all graduate students. All letter grades “C” or the equivalent alternative grades “XP” received in graduate courses will not count towards the number of unsatisfactory credits stated under AP.6.6.2 Academic Termination. Graduate students, who think they may receive letter grades of “F” or the equivalent alternative grades “XN”, should consider the available withdrawal option by the program deadlines as the effect of these non-passing grades on AP.6.6.2 Academic Termination will remain unaltered.
- The GA hiring procedures have been altered for all graduate students who may be offered a graduate assistantship for Fall 2020. Students must be in good academic standing, maintain a minimum 3.0 cumulative GPA, and not have any unsatisfactory grades at the end of Fall 2019 or any letter grades “F” or the equivalent alternative grades “XN” at the end of Spring 2020. Letter grades “C” or the equivalent alterative grades “XP” earned during Spring 2020 should not be considered when making GA hiring decisions.
- For the Spring 2020 semester, the coursework requirements policy for accelerated master's students has been altered. Letter grades “A-C” or the equivalent alternative grades “XS” and “XP” received in graduate courses will count towards the number of credits that can be applied to the undergraduate degree and provide the student advanced standing in the related Mason master's program. Letter grades “F” or the equivalent alternative grades “XN” will not count.
- For the Spring 2020 semester, the change from nondegree status policy has been altered. Letter grades “A-C” or the equivalent alternative grades “XS” and “XP” received in graduate courses will count towards the number of credits that can transferred to the degree program. Letter grades “F” or the equivalent alternative grades “XN” will not count.
Yes. The Office of Graduate Education, is committed to helping students continue to make progress toward their degrees while safeguarding their health. Staff will work remotely, and can be reached via e-mail to the Graduate Education staff during normal business hours (Monday through Friday, 8 a.m. to 5 p.m.). You may also schedule a remote meeting with Graduation Education staff.
Graduate Teaching Assistants (GTAs), Graduate Research Assistants (GRAs), and Graduate Professional Assistants (GPAs), and Graduate Lecturers (GLs) are expected to continue their responsibilities, in most cases by working remotely.
Any questions about how to deliver your particular assistantship and/or lectureship responsibilities while protecting your health and that of those around you should be directed to your supervising faculty member in consultation with your graduate program director.
Similar arrangements are being made for summer assistantships. If your assistantship responsibilities are happening outside the United States, contact your supervising faculty member to receive guidance on your individual situation.
Graduate Assistants (GTA, GRA, or GPA) or Graduate Lecturers may be eligible to receive Public Health Emergency Leave (PHEL) provided by the Commonwealth of Virginia. For more information on PHEL, please see guidance provided by Human Resources.
University Life has established a process for students seeking temporary, short-term, financial assistance, and you can apply for emergency assistance funding.
- You are currently enrolled as a degree-seeking full-time or part-time undergraduate or graduate student at Mason.
- You are experiencing unexpected financial hardship resulting from the coronavirus/COVID-19 outbreak.
Expenses covered by coronavirus/COVID-19 emergency funding include:
- Emergency medical and dental expenses
- Technology/equipment needed to ensure continuity of online learning
- Travel expenses
- Homelessness or sudden loss of housing
- Overdue utility bills reaching a turn-off notice
- Loss of child care
- Health insurance
- Tuition and fees related only to the fulfillment of payment plans for the spring 2020 semester
- Other financial needs arising from individual and/or special circumstances to be determined on a case-by-case basis
If you have any questions, contact University Life.
Student well-being and safety continue to be a top priority for Mason. University Life has created a webpage devoted to helping students find resources for personal support and well-being during this pandemic.
Only graduate students engaged in activities designated “critical” will be permitted to conduct experiments at campus or at off-campus clinical and field settings after March 20.
Critical activities are those that include animal husbandry, research related to COVID-19, and activities essential to the maintenance of critical equipment and materials.
Graduate students are not permitted to conduct research on campus after March 20, unless their activities have been designated “critical” by the vice president for research, innovation and economic impact.
Research involving human subjects that can be done remotely (e.g. administering electronic surveys) may continue consistent with approved IRB protocols. In-person interviews/interactions are prohibited.
Mason has suspended all university-sponsored and/or university-related domestic and international travel for students, faculty and staff until further notice.
Travel for thesis/dissertation research/fieldwork is considered “university related” regardless of the source of funding. If your travel is supported by Mason, contact the Graduate Education staff.
We understand that everyone’s research activity may have been affected by COVID-19 due to not having access to research space on campus and/or the ability to interact with research subjects.
Fortunately, there are still a variety of activities that you can engage in and maximize your research productivity.
Some examples are:
- Conducting literature reviews;
- Designing research plans;
- Collecting data through on-line means;
- Performing data analysis;
- Writing manuscripts and dissertations; and
- Engaging with collaborators in research discussions through on-line platforms.
Please work with your faculty advisor and research mentor to discuss which activities are best suited for you and your research plan.
In-person participation should be based upon the policies of the host site and the ability to practice appropriate safety precautions. After discussing with your faculty/staff coordinator, if the host site remains open and safety precautions are adequate you can continue with your field placement.
Academic units are working on alternative means of acquiring insights that normally would be gained experientially. Students should consult with their supervising faculty or staff member regarding your individual situations.
Graduate students can submit forms electronically.
Signatures of committee members and program officials can be collected electronically and documents can be forwarded to the appropriate office(s) for review and recording.
All signatures, including Signature Sheets and Embargo Request Forms can be digital, as long as they are actual signatures (as opposed to a text box stating “I certify that this is correct” or something similar).
When academic progress has been impacted by the Coronavirus/COVID-19, academic units and the Office of Graduate Education will provide appropriate consideration and accommodations to graduate students who are approaching their time-limit to advancement to candidacy or to finish their degree on a case-by-case basis. If needed, students should communicate with their faculty advisor and program director and discuss their individual situation as soon as possible.
Consistent with the university’s commitment to support online learning, your advisory committee and program will make preliminary or thesis/dissertation defense exams available through web-based conferencing platforms.
Instructors are not permitted to conduct these exams or any other exams on campus at this time.
If there are well-founded concerns that will prevent you from holding your defense remotely, you should work with your committee chair to mitigate such issues.
Mason is postponing commencement and our degree celebrations indefinitely. Our hope is to either reschedule at a later date.
We will hold a celebration for the Class of 2020 online at 2 p.m. on Friday, May 22 on GMU-TV.
We will hold an in-person ceremony as soon as we can.
For now, we hope you'll participate in our virtual celebration, which will feature messages of congratulation, musical performances, and personalized slides for each graduate showing your name, degree, major and college. Additionally, graduates will be featured on their school or college celebration pages.
Most graduate education events, including Graduate Education Week, have been canceled through the end of the semester.
Some events may be rescheduled, but will likely be provided virtually.
Graduate Student Life has made updates to their events. Please check back on this page and the main coronavirus page, and follow us on Twitter for live updates.
University events have been cancelled through August 8.
If you are in your country of permanent residence, you should remain in place.
If you are in a country you are not a resident of, Mason’s Travel Abroad policy only orders mandatory recalls for students abroad when the State Department Travel Advisory level for the country is a 4.
For countries at State Department Level 1-3, it is the student’s decision whether to remain and shelter in place or return to the United States or home country.
As an emergency planning precaution, coming home among a network of friends and family can help if conditions deteriorate, so our recommendation would be to return. As you consider your next steps, consider your current access to health care, current travel limitations, as well as the risks of the actual and future travel and quarantine requirements.