George Mason University

Who Must Report

Confidentiality versus Privacy in Reporting

Every Mason employee is either a “confidential employee” or a “responsible employee.”

A Confidential Employee is:

  • Any employee who is a licensed medical, clinical or mental-health professional (e.g., physicians, nurses, physicians’ assistants, psychologists, psychiatrists, professional counselors and social workers, and those performing services under their supervision), when acting in that professional role in the provision of services to a patient who is a student (health care providers); and
  • Any employee providing administrative, operational and/or related support for such health care providers in their performance of such services. A confidential employee will not disclose information about prohibited conduct to the university’s Title IX Coordinator without the student’s permission (subject to the exceptions set forth in the confidentiality section of this policy).

A Responsible Employee is:

Any university employee who is not a confidential employee.

A responsible employee is required to report to the university’s Title IX Coordinator all relevant details (obtained directly or indirectly) about an incident of prohibited conduct that involves any student as a complainant, respondent, and/or witness, including dates, times, locations, and names of parties and witnesses.

Responsible employees include:

  • faculty
  • staff
  • resident assistants
  • graduate teaching assistants
  • all other student employees, when disclosures are made to them in their capacities as employees

Responsible employees are not required to report information disclosed in the following circumstances:

  • At public awareness events (e.g., “Take Back the Night,” candlelight vigils, protests, “survivor speak-outs” or other public forums in which students may disclose incidents of prohibited conduct; collectively), or
  • During a student’s participation as a subject in an Institutional Review Board-approved human subjects research protocol (“IRB Research”). The university may provide information about students’ Title IX rights and about available university and community resources and support at public awareness events, however, and Institutional Review Boards may, in appropriate cases, require researchers to provide such information to all student subjects of IRB Research.