Meetings and Events
We encourage all groups to hold gatherings virtually when possible.
If an in-person meeting is required, it must be held in compliance with the guidance from Commonwealth of Virginia Executive Orders and Centers for Disease Control and Prevention guidance.
The number of participants and the size and configuration of the room must allow for physical distancing. The length of the meeting could be limited by the stage in which Mason is currently operating.
Meeting participants must wear face coverings, and the meeting should only last as long as needed to meet its objectives.
All scheduled events, both those internal to Mason and those held by outside groups held on Mason campuses, have been cancelled through August 8, 2020.
You can request an exception after the event is registered in 25Live, per University Policy 1103. Events Management representatives can submit requests for exceptions to the Events Exceptions working group, which will assess and approve events until Mason returns to normal operations.
Virtual events should be published via 25Live and will be on the Today@Mason page. University Events has established guidelines for hosting a virtual event. (PDF)
The university is allowing some in-person events to be held after August 8 with some restrictions:
- Event requests must be submitted via 25Live.
- Requests will be evaluated for compliance with the Fall 2020 On-Campus Event Guidelines and Processes. (PDF)
- Any event that falls out of the scope of the guidelines may be submitted to the Events Exception Committee, which will perform risk assessments.
- All events must comply with University Policy 1103 Space Utilization and Scheduling.
To request an exception, please reach out to the event scheduling office for the campus where you wish to hold the event:
When campus reopens, for on-campus events and meetings:
- Events are limited to 50 percent occupancy of the space.
- Events cannot exceed 150 participants (including organizers, panelists, etc.).
- Space must be configured to ensure 6 feet of distance.
- Events must be seated.
- Everyone must wear a face covering.
- Exits must be configured to reduce bottlenecks when people leave.
- Events/gatherings cannot be open to the general public. You must set up an Evite or registration system.
- Everyone must follow the public health and safety requirements in the Safe Return to Campus plan.
We’re also requiring registered student organization event planners to take event management training. Organization leaders will receive an additional communication from Student Involvement with details. The deadline to complete and pass the Mason360 quiz is September 20, 2020. Failure to meet this deadline may result in the deactivation of your registered student organization's 25Live account.